WE PREPARE, INSPIRE, EMPOWER, ENTRUST IN YOU! JOIN OUR DREAM MAKER CULTURE ©

We are committed to invest in our people to develop a happy and prosperous future. We support you every step of the way in your career journey and offer benefits and unique learning and development opportunities that include:

Competitive Wages • Medical, Dental, Vision Insurance • Life Insurance • 401K Program • Paid Holidays and Vacation • Outstanding Recognition and Awards Program • Effective Training Programs • Tuition Reimbursement • Complimentary Parking and Meals in Dedicated Employee Restaurant • Preferred Pricing on Food and Beverage, Spa Treatments and Retail Purchases • Management Programs to Progress on Your Career Journey • Health and Wellness Fairs

JOB OVERVIEW:

Staff Accountant is responsible for ensuring that the financial controls, books, records, and reporting of the hotel are accurate, current and in compliance. Maintains accurate records for Hotel Unit Owner rotation analysis and Quarterly Reports. Adhere to hotel specifications and standards maintaining files and records to produce accurate reports.

REPORTS TO: Controller

SUPERVISES:       

WORK ENVIRONMENT:

Accounting offices.

Job involves working:

• under variable temperature conditions (or extreme heat or cold).
• under variable noise levels.
• outdoors/indoors.
• around fumes and/or odor hazards.
• around dust and/or mite hazards.
• around chemicals.

KEY RELATIONSHIPS:

Internal:                    Accounting, Department Managers/Assistants, Condominium Staff, Hotel Unit Owners and Hotel Staff.

External:                   Vendors and residents.

QUALIFICATIONS

Essential:

• College degree accounting
• Fluency in job related English, both verbal and non-verbal.
• Provide legible communication and directions.
• Compute basic mathematical calculations (add, subtract, multiply and divide numbers).

Desirable:

• Bachelor’s degree accounting.
• 3 year(s) accounting experience.
• Certification of previous training in computers.
• Experience with computers, preferably with the Microsoft Office (Excel, Outlook and Word).
• Fluency in a second language, preferably Spanish.
• Ability to:

• input and access information into the computer.
• maintain concentration and think clearly.
• focus on details and resolve numerical problems.
• prioritize, organize and follow up.
• maintain confidentiality of pertinent hotel data.
• promote positive relations with hotel staff.
• provide clear and pleasant telephone communication.
• perform job functions with minimal supervision.
• work cohesively with other departments and co-workers as part of a team.

PHYSICAL ABILITIES

Essential:

1. 1. Exert physical effort in transporting 10 to 20 pounds
2. 2. Endure various physical movements throughout the work areas.
3. 3. Reach 6 feet.
4. 4. Remain in stationary position for 8 minutes/hours throughout work shift.
5. 5. Satisfactorily communicate with guests, management and co-workers to their understanding.

Desirable: N/A

ESSENTIAL JOB FUNCTIONS

• Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
• Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.
• Maintain knowledge of generally accepted accounting principles (GAAP)
• Multitask, prioritize and execute task by level of importance
• Maintain complete knowledge of computer system and manual procedures.
• Conducts self in a professional manner at all times to reflect the high standards of Acqualina and encourage staff to do the same.
• Ability to identify, research, and resolve exceptions.
• Initiate wire transfers for select vendor payments and process stop payments as needed
• Assists in preparing comprehensive monthly reports of the financial results of the hotel in established corporate formats and accordance with GAAP.
• Prepare Balance sheet reconciliations on a monthly basis. Any reconciling items should be    cleared monthly.
• Assists with balance sheet reconciliations on a monthly basis. Any reconciling items should be cleared monthly
• Prepare monthly journal entries for closing of general ledger including but not limited to, inventory, rent, prepaid expenses and accruals
• Handle Hotel Unit Owner, travel agents, and business partner (for example VOI, Il Mulino, Hiro) inquiries.
• Handle guest complaints following the six step procedures and ensuring guest satisfaction.
• Handle disputed charges by guests courteously.
• Invoice processing on BirchStreet for Acqualina, Estates and Mansion. 
• Scanning invoices to BirchStreet
• Matching Purchase Orders with Receiving.
• Create and maintain new vendors.
• Controlling the upload of invoices from BirchStreet to our Accounting software
• Managing utility payments and Journalizing.
• Managing FedEx, AT&T, and T-Mobile payments and Journalizing.
• Initiating online and wire transfer payments.
• Printing checks.
• Preparing Journal Entries of invoices or provisioned PO.
• Preparing Journal Entries of travel agency commissions.
• Closing prepayment.
• Vendor Statements review.
• Manage accounts payable for three outlets
• Control of FedEx, AT&T and T-Mobile accounts.
• Reconciling Vendors accounts
• Organize Contracts and Certificate of insurance
• Reconciliation of Micros and Beachy Revenues to SMS
• Reconciliation of Spa Soft Revenues to SMS
• Reconciliation of Room Revenue Opera to GP
• Chargebacks research, tracking and replies
• Credit Card processor voidance and clearance of rejected charges.
• Credit Card processor deactivation of Gift Cards.
• Credit Card refunds.
• IA Verification (charges, discounts and posting are correctly entered in Opera).
• AR Aging tracking and clearing of outstanding balances, follow up on declined/expired cards.
• Detail billing for Residents and Owners including printing of each individual F&B check.
• Trump Group accounts detail billing including printing of each individual check per account.
• Trump Group accounts payment tracking and reconciliation.
• Physical search of supporting documentation (F&B checks stored in boxes).
• Filing and storing in boxes of Daily IA documentation
• Must be able to maintain good relationships with all departments in the hotel to promote effective internal control and financial advisory role.
• Must have the ability to communicate, and the commitment, to follow all Acqualina Resort policies and procedures.