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We are committed to invest in our people to develop a happy and prosperous future. We support you every step of the way in your career journey and offer benefits and unique learning and development opportunities that include:

Competitive Wages • Medical, Dental, Vision Insurance • Life Insurance • 401K Program • Paid Holidays and Vacation • Outstanding Recognition and Awards Program • Effective Training Programs • Tuition Reimbursement • Complimentary Parking and Meals in Dedicated Employee Restaurant • Preferred Pricing on Food and Beverage, Spa Treatments and Retail Purchases • Management Programs to Progress on Your Career Journey • Health and Wellness Fairs

JOB OVERVIEW:

The Assistant Director of Finance is responsible for overseeing all financial operations of the resort and residences, ensuring sound financial management, compliance, and profitability. This role also provides leadership for the Finance department, supporting the operations of Acqualina Resort and Residences on the Beach. The Assistant Director of Finance leads all aspects of budgeting, forecasting, reporting, and internal controls while supporting the overall vision of a luxury service environment. This position is responsible for the accounting and IT functions for both the hotel and residences accordingly.

REPORTS TO:  Director of Finance

SUPERVISES: Staff Accountants and other Finance staff as required.

WORK ENVIRONMENT:

Accounting offices.

Job involves working:

• under variable temperature conditions (or extreme heat or cold).
• under variable noise levels.
• outdoors/indoors.
• around fumes and/or odor hazards.
• around dust and/or mite hazards.
• around chemicals.

KEY RELATIONSHIPS:

Internal:                    Accounting, Department Managers/Assistants, Condominium Staff, Hotel Unit Owners and Hotel Staff.

External:                   Vendors and residents.

ESSENTIAL JOB FUNCTIONS

Oversee the Accounting department, to include their daily operation of the Finance Department.

Specifically, this involves the following:

1. Ensuring timely and accurate financial accounting and reporting. Effective internal accounting controls and providing financial advisory services to operations.
2. Ensuring all policies and procedures, internal accounting controls and systems controls are observed by all hotel management.
3. Safeguarding all hotel assets and financial resources to ensure they are utilized to maximize the hotel profitability.

1. Ensuring compliance under the terms of the management and ancillary contracts, hotel management and owning companies.
2. Providing coaching and guidance to the team, as well as all leaders in the respective areas.
3. Provide Director of Finance advice and guidance on financial and technical issues.
4. Attend Condo Board Meetings when necessary and provide advice and financial strategy to the Board of Directors as needed.  
5. Conducts staff performances evaluations, recommends and suggests measures and actions to

       the Director of Finance.

1. Responsible for the appointment, training and instruction of

      a competent designee within the staff who fully assumes duties during any absences.

1. Completes any other duties assigned by the Director of Finance and assists CEO and other Executive Committee stakeholders in the absence of the Director of Finance.

Core duties and responsibilities include the following. Other duties may be assigned.

Financial Reporting

• Prepare and review financial statements in accordance with GAAP (or IFRS).

• Provide accurate and timely internal reports for executive leadership and board members.
• Ensure compliance with local, state, and federal reporting requirements.
• Prepares financial statements of all entities, including Income statements, Balance Sheets, and Statements of Cash Flows.
• Reviews and critiques monthly P&Ls with department managers and reports to the Director of Finance on the organization’s financial status.
• Ensures all balance sheet accounts are properly accounted for and reconciled monthly.
• Arranges for audits of select entity accounts as required.

Budgeting & Forecasting Support

• Assist in the preparation of the annual operating budget.
• Monitor budget-to-actual variances and provide actionable insights.
• Assist in the preparation of the annual operating budget.
• Monitor budget-to-actual variances and provide actionable insights

• Prepares budgets for all entities under control, reviews department budget proposals, and provides supporting documentation.
• Prepares reports summarizing and forecasting company activity, including daily flash reports, weekly forecasts, etc.
• Effectively monitors departmental expenditures to stay within budget, managing labor and purchasing controls.
• Understands, monitors, analyzes, and reviews owner rental programs, leases, and related payments.

Audit, Tax, and Compliance

• Coordinate and lead external financial audits and prepare audit schedules.
• Manage tax compliance and work with external tax advisors as needed.
• Maintain internal controls and implement improvements to safeguard assets.

• Stays up to date with tax and compliance matters; ensures timely tax filings and remittance of collected taxes.
• Ensures insurance coverage is maintained, timely paid, and policies are in compliance (COI policies).
• Develops and maintains written Standard Operating Procedures for critical accounting processes.
• Assists with account audits and other compliance-related tasks.

Experience

• 5+ years of progressive accounting experience, including at least 2 years in a leadership role
• Experience in hospitality, real estate, or luxury
• Familiarity with financial reporting software (e.g., Yardi, Opera, Great Plains, BirchStreet )

• Overseeing all accounting functions, including general ledger, accounts payable, receivable, payroll, and fixed assets.
• Managing accounts payable and receivable, ensuring timely payments and collections, including credit card dispute monitoring.
• Handling month-end and year-end close processes.
• Supporting the Director of Finance and performing responsibilities in the absence of dedicated staff.

Skills

• Financial analysis and reporting skills.
• Budget development and management.
• Internal controls and reconciliation expertise.
• Knowledge of tax regulations and compliance.
• Audit coordination and process documentation.
• Communication skills for reviewing financial statements and collaborating with department managers and residents as needed.

SUPERVISORY RESPONSIBILITIES:                                              

Directly supervises employees in the Accounting Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

EDUCATION AND/OR EXPERIENCE:                                            

• Bachelor's degree (M. A.) or equivalent; or four to ten years related experience and/or training; or equivalent combination of education and experience.  Preferably in a luxury hotel environment.

LANGUAGE SKILLS:                                             

Ability to read, analyze, and interpret common technical journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.  Ability to write speeches and articles for publication that conform to prescribed style and format.  Ability to effectively present information to top management, public groups, and/or boards of directors.

MATHEMATICAL SKILLS:                                               

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.  Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:                                                      

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

COMPUTER SKILLS:                                              

To perform this job successfully, an individual should have knowledge of Accounting software; Internet software; Payroll systems; Spreadsheet software and Word Processing software.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.

The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

This Resort operates seven (7) days a week, twenty-four (24) hours a day.  At times it may be necessary to move me from my accustomed shift if business demands.  In addition, I understand that business determines the amount of hours worked and that some weeks.  Some weeks will be worked more than forty (40) hours per week.